Executive Assistant
Doucette Accountants and Advisors Doucette Accountants and Advisors Franklin, MA Franklin, MA Full-time Full-time $80,000 - $100,000 a year $80,000 - $100,000 a year 1 day ago 1 day ago 1 day ago Looking to join a dynamic team in the financial services sector? Our small but thriving CPA firm based in Franklin, MA, is on the lookout for an experienced Executive Assistant to support our Partners and Management team.
If you excel in fast-paced environments, possess exceptional organizational skills, and have a knack for multitasking, we want to hear from you! This role offers the opportunity to work closely with leadership while utilizing technology to manage our office operations efficiently.
Apply now to become an integral part of our team! Compensation commensurate with experience.
Qualifications:
Bachelor's degree Previous experience in Executive Administration or Similar Role Strong proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, Teams and PowerPoint Familiarity with Constant Contact or similar email marketing platforms Proficiency in using social media platforms for business purposes, including Linkedin and Facebook Excellent communication and interpersonal skills.
Exceptional organizational and time- management abilities Ability to handle confidential information with discretion.
Tech-savvy with a willingness to learn new software and tools.
Attention to detail and a proactive approach to problem-solving.
Responsibilities:
As the Executive Assistant to the Managing Partner, you will play a pivotal role in ensuring the smooth functioning of our firms' operations and client interactions.
You will be responsible for managing administrative tasks, coordinating schedules, leveraging technology to streamline processes.
The ideal candidate will be proficient with various software platforms and have strong attention to detail.
Administrative Support:
Provide high- level administrative support to the Managing Partner, other partners and managers, including managing calendars, scheduling appointments and coordinating meetings.
Client Communication:
Act as a primary point of contact for clients, responding to inquiries via email, phone, and other communication channels promptly and professionally.
Answer phones and greet clients warmly, directing them to the appropriate staff members.
Document Management:
Organize and maintain digital and physical files, ensuring efficient retrieval of information as needed.
Technology Management:
Utilize Microsoft 365 products (Outlook, Word, Excel, PowerPoint, Teams) proficiently to create and edit documents, manage emails and collaborate with team members.
Marketing Support:
Assist in managing the firm's online presence by updating content on social media platforms like Linedin and Facebook.
Utilize Constant Contact or similar tools for email marketing campaigns and client communications.
Project Coordination:
Coordinate special projects and events as assigned by the Managing Partner, ensuring deadlines are met and objectives are achieved.
Management of Administrative Team:
Provide leadership and guidance to the administrative team, delegating tasks, monitoring performance, and fostering a collaborative and productive work environment.
Human resource Responsibility:
Assist in human resource functions such as recruiting onboarding and training administrative staff.
Manage personnel records and facilitate performance evaluations as needed.
Research and Analysis:
Conduct research on industry trends, client backgrounds and other relevant topics to support decision - making and business development efforts.
As necessary running errands, such as picking up documents from other locations and bank deposits.
Job Type:
Full-time Pay:
$80,000.
00 - $100,000.
00 per year
Benefits:
401(k) matching Dental insurance Flexible schedule Health savings account Paid time off Professional development assistance Referral program Retirement plan Vision insurance Schedule:
Day shift Monday to Friday Ability to Relocate:
Franklin, MA 02038:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
If you excel in fast-paced environments, possess exceptional organizational skills, and have a knack for multitasking, we want to hear from you! This role offers the opportunity to work closely with leadership while utilizing technology to manage our office operations efficiently.
Apply now to become an integral part of our team! Compensation commensurate with experience.
Qualifications:
Bachelor's degree Previous experience in Executive Administration or Similar Role Strong proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, Teams and PowerPoint Familiarity with Constant Contact or similar email marketing platforms Proficiency in using social media platforms for business purposes, including Linkedin and Facebook Excellent communication and interpersonal skills.
Exceptional organizational and time- management abilities Ability to handle confidential information with discretion.
Tech-savvy with a willingness to learn new software and tools.
Attention to detail and a proactive approach to problem-solving.
Responsibilities:
As the Executive Assistant to the Managing Partner, you will play a pivotal role in ensuring the smooth functioning of our firms' operations and client interactions.
You will be responsible for managing administrative tasks, coordinating schedules, leveraging technology to streamline processes.
The ideal candidate will be proficient with various software platforms and have strong attention to detail.
Administrative Support:
Provide high- level administrative support to the Managing Partner, other partners and managers, including managing calendars, scheduling appointments and coordinating meetings.
Client Communication:
Act as a primary point of contact for clients, responding to inquiries via email, phone, and other communication channels promptly and professionally.
Answer phones and greet clients warmly, directing them to the appropriate staff members.
Document Management:
Organize and maintain digital and physical files, ensuring efficient retrieval of information as needed.
Technology Management:
Utilize Microsoft 365 products (Outlook, Word, Excel, PowerPoint, Teams) proficiently to create and edit documents, manage emails and collaborate with team members.
Marketing Support:
Assist in managing the firm's online presence by updating content on social media platforms like Linedin and Facebook.
Utilize Constant Contact or similar tools for email marketing campaigns and client communications.
Project Coordination:
Coordinate special projects and events as assigned by the Managing Partner, ensuring deadlines are met and objectives are achieved.
Management of Administrative Team:
Provide leadership and guidance to the administrative team, delegating tasks, monitoring performance, and fostering a collaborative and productive work environment.
Human resource Responsibility:
Assist in human resource functions such as recruiting onboarding and training administrative staff.
Manage personnel records and facilitate performance evaluations as needed.
Research and Analysis:
Conduct research on industry trends, client backgrounds and other relevant topics to support decision - making and business development efforts.
As necessary running errands, such as picking up documents from other locations and bank deposits.
Job Type:
Full-time Pay:
$80,000.
00 - $100,000.
00 per year
Benefits:
401(k) matching Dental insurance Flexible schedule Health savings account Paid time off Professional development assistance Referral program Retirement plan Vision insurance Schedule:
Day shift Monday to Friday Ability to Relocate:
Franklin, MA 02038:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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